Session Guidance
The Sessions page is a space for our community to share, request, and discuss ideas for learning together. This guide will walk you through how to use it — whether you’re browsing, proposing, or just curious.
Sessions are how our community gathers to learn, reflect, and take action together. They can be:
• Proposed: Something you (or someone else) are offering to host.
• Requested: Something you’d love to attend or learn about, even if you’re not the one delivering it.
Each session page is a space for discussion — people can ask questions, share thoughts, or express interest. Once confirmed, sessions will appear in the Calendar and be open for RSVPs.
The Sessions page is where you can explore what others are thinking about or wanting to learn. You can:
• Browse and Search: Use keywords like a topic, host name, or format.
• Filter: Click “Show Filters” to narrow by session status, host, or other criteria.
• Sort: Use the dropdown to view sessions alphabetically, or by newest/oldest.
• Join the Conversation: Click a session title to see more, leave a comment, ask a question, or show your support.
• Propose or Request: Click the green + New Session button to offer a session or suggest one you’d like to attend.
Each session begins as an idea — your questions, interest, and support help bring it to life.
Awesome, you’re thinking about proposing a session! Here are a couple of thoughts for you when you’re thinking about your idea:
1. Choose a Clear, Inviting Title
This is what people will see first — make it short and engaging.
Good examples:
• Te Tiriti and Environmental Justice
• Tips for Treaty-Based Evaluation
• What Do We Do With Resistance?
Avoid vague or technical titles like “Working Group Session 3” or “Reflections.”
2. Write a Helpful Description
Use plain language. Let people know:
• What the session will explore
• Who might be most interested
• What sparked the idea
Example:
This session is for Treaty educators who’ve had workshops fall flat or go sideways. We’ll share stories, reflect on what went wrong (and what we learned), and discuss ways to recover and rebuild trust.
3. State a Clear Outcome
This is about what people might walk away with. Don’t overthink it.
Example:
Participants will gain ideas and tools for responding to resistance in ways that maintain connection and support learning.
Requesting a session helps others know what you’d love to learn or discuss — even if you don’t feel ready to lead it. You’re helping shape what the community offers.
Here’s how to make your request meaningful:
1. Give Your Request a Title
This helps others scan and find topics they care about.
Examples:
How Do I Explain Te Tiriti to My Manager?
Co-Designing in a Treaty Framework
Introducing Te Tiriti to Academics
2. Describe What You’re Hoping For
Let people know what you’re interested in learning about, and why. This helps others step up to offer or join in.
Example:
I work in a polytech and I’ve been asked to run a session on Treaty responsiveness. I’d love to learn what others have done, what worked, and what resources they’ve found useful.
You don’t need to host a session to be part of the kōrero — every comment helps the ideas grow.
• Comment on sessions: Click into any session to see more details and leave a comment.
• Ask questions or show support: Let others know you’re interested, ask for clarification, or give a shout-out. Even a simple “I’d join this!” can make a big difference. If you’re not sure what to say but like the idea, give it a thumbs up to let the host or suggester know you’re interested.
• Offer help or ideas: If you can co-host, promote, or add a related perspective — say so! Collaboration is always welcome.
Once you’re ready to go — you’ve got a clear plan, and you’re committed to making it happen — it’s time to confirm your session.
1. Make sure the key details are there
A confirmed session should include:
• A clear date and time – the system needs this to be able to be confirmed.
• A confirmed host (you!)
• A brief description and outcome
• Any relevant access or registration info
2. Update the status to “Confirmed”
If you’re the host, you can do this directly from the session page if you’re logged in.
If you’re not sure how — or prefer support — reach out to the site team.
3. Your session now appears on the Calendar
Once confirmed:
• It’s added to the public Calendar
• People can RSVP and get calendar reminders
• You’ll be notified of any RSVPs (and they’ll be notified if details change).
💡 Tip: It’s still okay to tweak details later, but confirming helps others plan and builds momentum.
A session is confirmed once the Session Host changes its status on the Session page. Once a session moves to “Confirmed”:
• It will be added to the Calendar.
• People can RSVP and receive automatic updates.
• The Host can share final details like a location, Zoom link, or resources.
• The session will stay visible in the “Delivered” list afterwards.
Life happens — if something comes up and you need to cancel a session, here’s what to do:
1. Update the session status
Go to your session post (you’ll need to be logged in), and change the status to Cancelled.
2. Letting people know
Changing the status to Cancelled will send a notification to the site admin. They will remove the booking from the Calendar and send a notice to everyone who has RSVP’d by email. The Site Host wont need to do anything themselves here, but the site admin might touch base and check if there is anything you’d like added to the cancellation panui.
3. Option to reschedule
If you’d like to offer the session again later, you can change the session status later with a new date.
💡 Tip: Cancelled sessions can still spark conversation — some people might want to take over hosting or keep the idea going.
Life happens — if something comes up and you need to cancel a session, here’s what to do:
1. Update the session status
Go to your session post (you’ll need to be logged in), and change the status to Cancelled.
2. Letting people know
Changing the status to Cancelled will send a notification to the site admin. They will remove the booking from the Calendar and send a notice to everyone who has RSVP’d by email. The Site Host wont need to do anything themselves here, but the site admin might touch base and check if there is anything you’d like added to the cancellation panui.
3. Option to reschedule
If you’d like to offer the session again later, you can change the session status later with a new date.
💡 Tip: Cancelled sessions can still spark conversation — some people might want to take over hosting or keep the idea going.
Sessions will remain available on the site — including the session description, discussion thread, and any key outcomes or reflections.
Over time, we’ll organise sessions into categories based on delivery rounds or years, so it’s easier to browse past learning and see how thinking evolves.
Where available, we’ll also include links to recordings directly in the session description. This will be tested during our first round of sessions and refined based on what works best for hosts and participants.